Heathrow Woods

Dear Heathrow Woods Resident:

Firstly as you know, there has been a flurry of activity recently at the entry to the community.  We are in the process of replacing the existing guardhouse with a brand new structure.  We hope to have the new structure completed in a timely fashion.  The new guardhouse will be located in the same area, however it will be a bit larger and more functional and will be in keeping with the existing architectural standards of the community.  On Monday January 20, 2020 we will be moving the guards and the entry infrastructure to their temporary housing which has been located in the turn-around area.

The process should take approximately 2 hours to complete and slated to be initiated after 10:00am, approximately.  During that time, please be aware that the normal flow of traffic may be disrupted and bear with us during that time as we make this transition. We also ask that you bear with us during the construction phase as there are bound to be hiccups and delays from time to time as a result of the work being done.   Demolition of the existing structure is slated to begin late next week.  The left exit lane directly past the existing guardhouse will be partially coned off to allow the workers space for the demolition and storage of materials. Both entry lanes will operate as per usual during construction.

We know the construction will be an inconvenience for you, but we believe that this structure will not only enhance the entire community with a new jewel at your entry, but enhance your sense of pride at being a Heathrow Woods homeowner.  Please join me in giving kudos to your Board of Directors as this is the culmination of several years of work which they wanted to see through to completion.  In conjunction with the new guardhouse, the Board is also considering additional changes to the existing signage and fountain areas in the entry.  Thank you in advance for your patience and understanding during this time.  If you have any questions or concerns, please let me know.

Secondly, we are aware of the ongoing trouble we have had with the gate access phone system and the inconvenience and frustration this has caused you.  As this appears to be a phone line issue, the phone company has been notified, and is working to solve the problem. We hope to have the gate access phone system back up and running very soon.

Dear Heathrow Woods Homeowner:

You should have by now received your Annual Member Meeting packet.  Your Annual Member Meeting is scheduled for Tuesday November 12, 2019 at the Heathrow Country Club beginning at 6:00 with cocktails and hors d’oeuvres.  The business meeting will begin at 6:30.  It is important that if you do not plan to attend the meeting that you send in your proxy so that we have a quorum to legally call the meeting to order.  While Annual Member Meetings are traditionally held to elect Board Members, this year there are also two amendments to the Governing Documents that require your attention:

One to extend the terms of the Board of Directors from one year to two and the other to give the Association more leverage in collecting what is owed the Association and the Association’s attorney from a Mortgage Foreclosure or Bankruptcy Action due to the way the original documents were written.  The extension of the terms of the Board of Directors is an amendment of the By-Laws which requires a 50% approval.  The Mortgage Foreclosure/Bankruptcy amendment is to the Covenants which requires a 67% approval. The Board would appreciate your support on both of these amendments.

Please take the time to complete your meeting proxy and both of the amendments and send them back if you do not plan on attending the meeting.  If you have any questions regarding this, please let me know.  If not, I look forward to seeing you at the meeting!